Return of the Ring and Barrow-Downs Mega-moot - Celebrating Tolkien in 2012

[Mithalwen]

Originally Posted by Kath

The bunk barn sounds really good. The communal space shouldn't be a major issue either so long as we nominate one of the hired rooms as said communal space from day 1. Might mean a few people sleeping on the floor in the other rooms but most Mooters are used to that by now!

Well if the tent were big enough to serve mainly as a communal space maybe that would be an option if most people were sleeping in the barns. Unless the pitch price were prohibitive.... and they might cut a deal on the tent pitch if you dangled the prospect of a substantial barn booking but the lack of indoor communal space being a deal breaker.

[Kath]

Using a tent as a communal space would be difficult. You'd have to have some people sleeping in it which messes up who pays what each night and you have no guarantee that the tent site will be anywhere near the barn.

As long as 8 people minimum were in the cottage in the second link then it comes out as the same price for a week per person as the bunk barn one and you do get the communal space and a dining room and no other people hanging around yada yada. Sticking point being whether you can have more than 12 people there. You asking Hookbill? Though, of course, we may not given we're spread over 2 weeks.

Third one seems to come out as more per person per night, and does seem to be a bit smaller.

[Kath]

Making a firm date-range also needs to be done, well, now really. People need to start booking flights/time off and saving up!

Date-wise it looks like 6th-19th is going to work best. Otherwise you will have far fewer than 8 people in the last week and that gets expeeeensive. Given the length of most people's summer (at least, those people who aren't teachers!) two weeks is better than three as well. And quite a few are leaving right after the Moot I think. I think if we make those the official dates and then anyone who wants to stay on after that can organise it separately. Not meaning, separately from other 'Downers, but separately to the cost of the actual Moot.

To clarify from my last post, it looks like staying for a week (meaning 7 days) at the bunk barn will be £115 per person. Unless everyone camps - which I think is unlikely and still leaves us with no communal space. With 8 people staying at the second place it's around £118 per person. I think the third place came out at £212 per person with 8 people. (Though I would suggest someone checks my maths!)

[Hookbill the Goomba]

Originally Posted by Kath

Making a firm date-range also needs to be done, well, now really. People need to start booking flights/time off and saving up!

Date-wise it looks like 6th-19th is going to work best.

I agree. As for what to do for week 3, I'm not sure. Even if I'm not there for that week I'm still willing to let people use my massive tent of doom. It houses up to 15 at a stretch (according to my siblings who have used it to that extent), though 10 is the 'official' number allowed.

I have to say I'm leaning towards the bunk barn, too. Just in terms of simplicity and ease. Also, it comes with more actual beds so there will be less sleeping on the floor. Yay!
I've got some fold-away tables and things that can be set up in a communal room as well as some other general entertainment stuff. I'd have to call them up (from the depths) to find out if they have plug sockets and if so how many. We need our internets, after all.

[Kath]

Hook I'm actually leaning toward the second place. I think it makes life a lot easier given that all electricity is there and included, there are plenty of communal areas and plenty of space. It's also going to be more private.

I think we do need to start contacting people and getting definite confirmations on who is attending though as that is going to affect the decision. Are you willing to start chasing people up Hook? Let's say we've got definite dates from 6th to 19th August and give everyone ... three weeks? To give a confirmation of their dates (or not!) and an accommodation preference by the end of January and then book.

To start off:

Kath ~ 6th to 19th August confirmed ~ Newark and Shirton cottage (second link).

Everyone else! (Vaguely split up into people who tend to see/speak to each other more often in the hope that any pokes for confirmation filter through.)

Nogrod, Aganzir, Lommy, Greenie, Volo, Legate, Rune, skip

Squatter, narfforc, Hookbill, tgwbs, Lal, davem

Bethberry, Estelyn, Poison Ivy, Pitchwife, the Barrow-Wight, Guinevere

Oddwen, Encaitare, Shasta, Celuien, Fea, Boro, Mac, Diamond, Folwren, Nienna, The Ka, Lari, Brinniel, phantom, Glirdan, Form

Cailin, Eomer

Eamane & Oliphaunts_Rule; TheGreatElvenWarrior, The Might, Annunfuiniel, Gwathagor, Gil-Galad, Erendis, Roa, Kitanna, Durelin, lmp, Farael, Mirkgirl, Amanaduial, Naria, dancing spawn, Lottie, Nilp, Beregond, McCaber, Lush, Valesse, Gothmog, Firefoot, Dimturiel, Sleepy Ranger, Finduilas, Azaelia, Goldwine, Anguirel, Morthoron, TGEW.

[Hookbill the Goomba]

Originally Posted by Kath

I think we do need to start contacting people and getting definite confirmations on who is attending though as that is going to affect the decision. Are you willing to start chasing people up Hook?

Sure. I'll get on it at the weekend. Let's make a list of the things we'll need to know from the venues.
General information we'll need;

- Will they allow more people (as we're unsure of a final total).
- Will they allow a tent on the premiss
- Are they okay with rowdy nerds making silly noises about wurst at the small hours of the morning

What else?


Oh, and...

Hookbill ~ 6th to 19th August confirmed ~ bunk barns (first link)

[Estelyn Telcontar]

Esty ~ August 7* - 16 ~ second link if less than 12 come, but the bunk barn is fine with me too.


*I haven't booked a flight yet, but this will probably be my arrival day. I will let you know if anything changes.